TABLE OF CONTENTS:

1. GENERAL PROVISIONS

2. BASIS FOR DATA PROCESSING

3. PURPOSE, BASIS, AND PERIOD OF DATA PROCESSING IN THE ONLINE STORE

4. DATA RECIPIENTS IN THE ONLINE STORE

5. PROFILING IN THE ONLINE STORE

6. RIGHTS OF THE DATA SUBJECT

7. COOKIES IN THE ONLINE STORE AND ANALYTICS

8. FINAL PROVISIONS 

1. GENERAL PROVISIONS

1.1. This privacy policy of the Online Store is informational in nature, which means that it does not constitute a source of obligations for the Service Recipients or Customers of the Online Store. The privacy policy primarily contains rules regarding the processing of personal data by the Administrator in the Online Store, including the basis, purposes, and period of personal data processing, as well as the rights of individuals whose data is processed, and information on the use of Cookies and analytical tools in the Online Store.

1.2. The administrator of personal data collected via the Online Store is Wiktoria Breś, conducting business under the name MATCHIN' WIKTORIA BREŚ, registered in the Central Registration and Information on Economic Activity of the Republic of Poland maintained by the minister responsible for economic affairs, with the business address and address for service: ul. Bohaterów Kragujewca 6/43, 85-863 Bydgoszcz, NIP 9532809178, REGON 540779040, email address: hello@matchin.store, and phone number: +48 509 179 679 – hereinafter referred to as the "Administrator" and being simultaneously the Service Provider of the Online Store and the Seller.

1.3. Personal data in the Online Store is processed by the Administrator in accordance with applicable law, in particular in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – hereinafter referred to as "GDPR" or "GDPR Regulation". Official text of the GDPR Regulation: http://eur-lex.europa.eu/legal-content/PL/TXT/?uri=CELEX%3A32016R0679

1.4. Using the Online Store, including making purchases, is voluntary. Similarly, providing personal data by the Service Recipient or Customer using the Online Store is voluntary, with two exceptions: (1) entering into agreements with the Administrator – failure to provide personal data in cases and to the extent indicated on the Online Store's website and in the Online Store's Terms and Conditions and this privacy policy necessary for entering into and performing the Sales Agreement or electronic service agreement with the Administrator will result in the inability to conclude such an agreement. Providing personal data is a contractual requirement, and if the person whose data concerns wishes to enter into an agreement with the Administrator, they are obliged to provide the required data. The scope of data required to conclude an agreement is each time indicated on the Online Store's website and in the Online Store's Terms and Conditions; (2) statutory obligations of the Administrator – providing personal data is a statutory requirement resulting from generally applicable laws imposing an obligation on the Administrator to process personal data (e.g., processing data for tax record-keeping purposes) and failure to provide such data will prevent the Administrator from fulfilling these obligations.

1.5. The Administrator takes special care to protect the interests of individuals whose personal data is processed, and in particular is responsible for and ensures that the data collected by him is: (1) processed in accordance with the law; (2) collected for specified, lawful purposes and not subjected to further processing incompatible with those purposes; (3) substantively correct and adequate in relation to the purposes for which it is processed; (4) stored in a form that allows identification of the persons concerned, no longer than necessary to achieve the purpose of processing; and (5) processed in a manner ensuring adequate security of personal data, including protection against unauthorized or unlawful processing and accidental loss, destruction, or damage, using appropriate technical or organizational measures.

1.6. Taking into account the nature, scope, context, and purposes of processing as well as the risk of violating the rights or freedoms of natural persons with varying probability and severity of threat, the Administrator implements appropriate technical and organizational measures to ensure that processing is carried out in accordance with the GDPR Regulation and to be able to demonstrate this. These measures are reviewed and updated as necessary. The Administrator uses technical measures to prevent unauthorized persons from acquiring and modifying personal data transmitted electronically.

1.7. All words, expressions, and acronyms appearing in this privacy policy and starting with a capital letter (e.g., Seller, Online Store, Electronic Service) should be understood in accordance with their definition contained in the Online Store's Terms and Conditions available on the Online Store's website.

2. BASIS FOR DATA PROCESSING

2.1. The Administrator is authorized to process personal data in cases where – and to the extent that – at least one of the following conditions is met: (1) the data subject has given consent to the processing of their personal data for one or more specific purposes; (2) processing is necessary for the performance of a contract to which the data subject is a party or to take steps at the request of the data subject prior to entering into a contract; (3) processing is necessary for compliance with a legal obligation to which the Administrator is subject; or (4) processing is necessary for the purposes of the legitimate interests pursued by the Administrator or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, particularly if the data subject is a child.

2.2. The processing of personal data by the Administrator requires the existence of at least one of the bases indicated in point 2.1 of the privacy policy. The specific bases for the processing of personal data of Service Recipients and Customers of the Online Store by the Administrator are indicated in the next point of the privacy policy – in relation to the specific purpose of personal data processing by the Administrator.

3. PURPOSE, BASIS, AND PERIOD OF DATA PROCESSING IN THE ONLINE STORE

3.1. Each time, the purpose, basis, period, and recipients of personal data processed by the Administrator result from the actions taken by the respective Service Recipient or Customer in the Online Store or by the Administrator.

3.2. The Administrator may process personal data within the Online Store for the following purposes, on the bases, and for the periods indicated in the table below:

 

Purpose of Data Processing	Legal Basis for Data Processing	Data Retention Period
Performance of the Sales Agreement or the electronic service agreement or taking actions at the request of the data subject prior to entering into the aforementioned agreements	Article 6(1)(b) of the GDPR (performance of a contract) – processing is necessary for the performance of a contract to which the data subject is a party or in order to take steps at the request of the data subject prior to entering into a contract.	The data is stored for the period necessary to perform, terminate, or otherwise expire the concluded Sales Agreement or electronic service agreement.
Sending commercial information, including direct marketing, using telecommunications terminal equipment (e.g., email, phone) or automatic calling systems	Article 6(1)(f) of the GDPR (legitimate interests of the administrator) – processing is necessary for the purposes of the legitimate interests pursued by the Administrator, which include direct marketing – involving the care for the interests and good image of the Administrator, his Online Store, and the pursuit of Product sales – for example, in connection with the prior consent given by the data subject (e.g., during subscription to the Newsletter) to send commercial information using telecommunications terminal equipment, such as email or phone, depending on the scope of the consent given.	The data is stored for the period during which the legitimate interest pursued by the Administrator exists, but no longer than the period of limitation of claims of the Administrator against the data subject arising from the business activities conducted by the Administrator. The limitation period is determined by law, particularly the Civil Code (the basic limitation period for claims related to business activities is three years, and for the Sales Agreement, two years). The Administrator cannot process data for direct marketing purposes if the data subject has effectively objected to such processing. Additionally, if the basis for processing is consent, the data is stored until the consent is withdrawn by the data subject for further processing of their data for the purpose specified in that consent, without affecting the lawfulness of processing carried out based on consent before its withdrawal.
Expression of the Customer's opinion on the concluded Sales Agreement	Article 6(1)(a) of the GDPR (consent) – the data subject has given consent to the processing of their personal data for the purpose of expressing an opinion.	The data is stored until the consent is withdrawn by the data subject for further processing of their data for this purpose.
Keeping tax records	Article 6(1)(c) of the GDPR (legal obligation) in connection with Article 86 § 1 of the Tax Ordinance Act of January 17, 2017 (Journal of Laws of 2017, item 201, as amended) – processing is necessary for compliance with a legal obligation to which the Administrator is subject.	The data is stored for the period required by law that obliges the Administrator to keep tax records (until the expiration of the tax liability limitation period, unless tax laws provide otherwise).
Establishment, pursuit, or defense of claims that may be raised by the Administrator or that may be raised against the Administrator	Article 6(1)(f) of the GDPR (legitimate interests of the administrator) – processing is necessary for the purposes of the legitimate interests pursued by the Administrator – involving the establishment, pursuit, or defense of claims that may be raised by the Administrator or that may be raised against the Administrator.	The data is stored for the period during which the legitimate interest pursued by the Administrator exists, but no longer than the limitation period for claims that may be raised against the Administrator (the basic limitation period for claims against the Administrator is six years).
Using the Online Store's website and ensuring its proper functioning	Article 6(1)(f) of the GDPR (legitimate interests of the administrator) – processing is necessary for the purposes of the legitimate interests pursued by the Administrator – involving the operation and maintenance of the Online Store's website.	The data is stored for the period during which the legitimate interest pursued by the Administrator exists, but no longer than the limitation period for claims of the Administrator against the data subject arising from the business activities conducted by the Administrator. The limitation period is determined by law, particularly the Civil Code (the basic limitation period for claims related to business activities is three years, and for the Sales Agreement, two years).
Conducting statistics and analyzing traffic in the Online Store	Article 6(1)(f) of the GDPR (legitimate interests of the administrator) – processing is necessary for the purposes of the legitimate interests pursued by the Administrator – involving conducting statistics and analyzing traffic in the Online Store to improve the functioning of the Online Store and increase Product sales.	The data is stored for the period during which the legitimate interest pursued by the Administrator exists, but no longer than the limitation period for claims of the Administrator against the data subject arising from the business activities conducted by the Administrator. The limitation period is determined by law, particularly the Civil Code (the basic limitation period for claims related to business activities is three years, and for the Sales Agreement, two years).

 

4. DATA RECIPIENTS IN THE ONLINE STORE

4.1. For the proper functioning of the Online Store, including the execution of Sales Agreements, it is necessary for the Administrator to use the services of external entities (such as software providers, couriers, or payment processing entities). The Administrator uses only the services of such processors who provide sufficient guarantees for the implementation of appropriate technical and organizational measures so that the processing meets the requirements of the GDPR Regulation and protects the rights of the data subjects.
4.2. Personal data may be transferred by the Administrator to a third country, provided that the Administrator ensures that in such a case it will be to a country providing an adequate level of protection – in accordance with the GDPR Regulation, and in the case of other countries, that the transfer will be based on standard data protection clauses. The Administrator ensures that the data subject has the possibility to obtain a copy of their data. The Administrator transfers the collected personal data only when and to the extent necessary to achieve the specific purpose of data processing in accordance with this privacy policy.
4.3. The transfer of data by the Administrator does not occur in every case and not to all recipients or categories of recipients indicated in the privacy policy – the Administrator transfers data only when it is necessary to achieve the specific purpose of personal data processing and only to the extent necessary to achieve it.
4.4. Personal data of Service Users and Customers of the Online Store may be transferred to the following recipients or categories of recipients:
4.4.1. Carriers / forwarders / courier brokers / entities handling the warehouse and/or shipping process – in the case of a Customer who uses the method of delivery of the Product by courier in the Online Store, the Administrator provides the collected personal data of the Customer to the selected carrier, forwarder, or intermediary performing the shipment on behalf of the Administrator, and if the shipment is made from an external warehouse – to the entity handling the warehouse and/or shipping process – to the extent necessary to deliver the Product to the Customer.
4.4.2. Entities handling electronic or card payments – in the case of a Customer who uses electronic or card payment methods in the Online Store, the Administrator provides the collected personal data of the Customer to the selected entity handling these payments in the Online Store on behalf of the Administrator to the extent necessary to handle the payment made by the Customer.
4.4.3. Providers of survey systems – in the case of a Customer who agreed to express an opinion on the concluded Sales Agreement, the Administrator provides the collected personal data of the Customer to the selected entity providing the survey system for the concluded Sales Agreements in the Online Store on behalf of the Administrator to the extent necessary for the Customer to express an opinion using the survey system.
4.4.4. Providers of services supplying the Administrator with technical, IT, and organizational solutions, enabling the Administrator to conduct business activities, including the Online Store and the Electronic Services provided through it (in particular, providers of computer software for running the Online Store, email and hosting providers, and software providers for managing the company and providing technical support to the Administrator) – the Administrator provides the collected personal data of the Customer to the selected provider acting on its behalf only when and to the extent necessary to achieve the specific purpose of data processing in accordance with this privacy policy.
4.4.5. Providers of accounting, legal, and advisory services providing the Administrator with accounting, legal, or advisory support (in particular, an accounting office, law firm, or debt collection company) – the Administrator provides the collected personal data of the Customer to the selected provider acting on its behalf only when and to the extent necessary to achieve the specific purpose of data processing in accordance with this privacy policy.

5. PROFILING IN THE ONLINE STORE

5.1. The GDPR Regulation imposes an obligation on the Administrator to inform about automated decision-making, including profiling, as referred to in Article 22(1) and (4) of the GDPR Regulation, and – at least in these cases – significant information about the principles of their making, as well as the significance and anticipated consequences of such processing for the data subject. With this in mind, the Administrator provides information in this section of the privacy policy regarding possible profiling.

5.2. The Administrator may use profiling in the Online Store for direct marketing purposes, but decisions made based on it by the Administrator do not concern the conclusion or refusal to conclude a Sales Agreement or the possibility of using Electronic Services in the Online Store. The result of using profiling in the Online Store may be, for example, granting a discount to a given person, sending them a discount code, reminding them of unfinished purchases, sending a proposal for a Product that may match the interests or preferences of the person, or offering better conditions compared to the standard offer of the Online Store. Despite profiling, the person freely decides whether they want to use the received discount or better conditions and make a purchase in the Online Store.

5.3. Profiling in the Online Store involves the automatic analysis or prediction of a person's behavior on the Online Store's website, for example, by adding a specific Product to the cart, browsing the page of a specific Product in the Online Store, or by analyzing the history of previous purchases made in the Online Store. The condition for such profiling is that the Administrator has the personal data of the person to be able to send them, for example, a discount code.

5.4. The data subject has the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them.

6. RIGHTS OF THE DATA SUBJECT

6.1. Right of access, rectification, restriction, erasure, or portability – the data subject has the right to request from the Administrator access to their personal data, its rectification, erasure ("right to be forgotten"), or restriction of processing, and has the right to object to processing, as well as the right to data portability. Detailed conditions for exercising the aforementioned rights are indicated in Articles 15-21 of the GDPR Regulation.

6.2. Right to withdraw consent at any time – if the data is processed by the Administrator based on consent (under Article 6(1)(a) or Article 9(2)(a) of the GDPR Regulation), the data subject has the right to withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

6.3. Right to lodge a complaint with a supervisory authority – the data subject whose data is processed by the Administrator has the right to lodge a complaint with a supervisory authority in the manner and mode specified in the provisions of the GDPR Regulation and Polish law, particularly the Personal Data Protection Act. The supervisory authority in Poland is the President of the Personal Data Protection Office.

6.4. Right to object – the data subject has the right to object at any time – for reasons related to their particular situation – to the processing of their personal data based on Article 6(1)(e) (public interest or tasks) or (f) (legitimate interest of the Administrator), including profiling based on these provisions. In such a case, the Administrator may no longer process the personal data unless it demonstrates compelling legitimate grounds for the processing that override the interests, rights, and freedoms of the data subject or grounds for the establishment, exercise, or defense of legal claims.

6.5. Right to object to direct marketing – if personal data is processed for direct marketing purposes, the data subject has the right to object at any time to the processing of their personal data for such marketing purposes, including profiling to the extent that it is related to such direct marketing.

6.6. To exercise the rights referred to in this section of the privacy policy, you can contact the Administrator by sending an appropriate message in writing or by email to the address of the Administrator indicated at the beginning of the privacy policy or by using the contact form available on the Online Store's website.

7. COOKIES IN THE ONLINE STORE AND ANALYTICS

7.1. Cookies are small text information in the form of text files, sent by the server and saved on the side of the person visiting the Online Store's website (e.g., on the hard drive of a computer, laptop, or on the memory card of a smartphone – depending on the device used by the visitor to our Online Store). Detailed information about Cookies, as well as their history, can be found, among others, here: https://pl.wikipedia.org/wiki/HTTP_cookie.

7.2. The Administrator may provide a tool on the Online Store's website for easy and active management of Cookies – available upon first entry to the site, and then, after closing it, available in the bottom corner of the page. Active management allows, among other things, checking which Cookies are or may be saved during the use of the site, as well as choosing and later changing the scope and purposes of using Cookies concerning the device and the person visiting the site. When starting to use the site, the visitor will be asked to choose settings regarding Cookies. It is possible to change them later by changing the settings within this tool available on the site.

7.3. Below, the Administrator provides a range of information regarding the use of Cookies on the Online Store's website, their types and purposes, and management using, for example, browser settings and/or the Cookie management tool available on the site. The Administrator encourages the use of the Cookie management tool available on the site, which allows easy active management of Cookies during the use of the site, and in case of its unavailability, to familiarize yourself with the information below regarding, among others, managing Cookies from the browser level.

7.4. Cookies that may be sent by the Online Store's website can be divided into different types according to the following criteria:

Based on their provider: 1)     Own (created by the Administrator's Online Store website) and 2)     Belonging to third parties (other than the Administrator)

Based on their storage period on the device of the person visiting the Online Store's website: 1)     Session cookies (stored until the Online Store's website is left or the web browser is turned off) and 2)     Persistent cookies (stored for a specified period, defined by the parameters of each file or until manually deleted)

Based on their purpose: 1.     Necessary (enabling the proper functioning of the Online Store's website), 2.     Functional/preferential (enabling the adaptation of the Online Store's website to the preferences of the person visiting the site), 3.     Analytical and performance (collecting information about how the Online Store's website is used), 4.     Marketing, advertising, and social (collecting information about the person visiting the Online Store's website to display advertisements to that person, personalize them, measure effectiveness, and conduct other marketing activities, including on websites separate from the Online Store's website, such as social media platforms or other sites belonging to the same advertising networks as the Online Store)

7.5. The Administrator may process data contained in Cookies during the use of the Online Store's website by visitors for the following specific purposes:

Purposes of using Cookies in the Administrator's Online Store	Remembering Products added to the cart for placing an Order (necessary Cookies)
	Remembering data from filled forms or surveys on the Online Store's pages (necessary and/or functional/preferential Cookies)
	Adjusting the content of the Online Store's website to the individual preferences of the Service User (e.g., regarding colors, font size, page layout) and optimizing the use of the Online Store's pages (functional/preferential Cookies)
	Conducting anonymous statistics showing how the Online Store's website is used (analytical and performance Cookies)
	Displaying and rendering advertisements, limiting the number of ad displays, and ignoring ads that the Service User does not want to see, measuring the effectiveness of ads, as well as personalizing ads, i.e., studying the behavior characteristics of people visiting the Online Store through anonymous analysis of their actions (e.g., repeated visits to specific pages, keywords, etc.) to create their profile and deliver ads tailored to their predicted interests, even when they visit other websites in the advertising network of Google Ireland Ltd, Meta Platforms Ireland Ltd, Pinterest Europe Limited, and TikTok Technology Limited (marketing, advertising, and social Cookies)

7.6. Checking which Cookies are being sent at a given moment by the Online Store's website is possible, regardless of the web browser, using tools available, for example, on the following sites: https://www.cookiemetrix.com or https://www.cookie-checker.com.

7.7. By default, most web browsers available on the market accept the saving of Cookies. Everyone has the ability to define the conditions for using Cookies through their web browser settings. This means that it is possible to partially limit (e.g., temporarily) or completely disable the ability to save Cookies – however, in the latter case, this may affect some functionalities of the Online Store (for example, it may be impossible to complete the Order path through the Order Form due to not remembering Products in the cart during subsequent steps of placing the Order).

7.8. Web browser settings regarding Cookies are important from the point of view of consent to the use of Cookies by our Online Store – according to the regulations, such consent can also be expressed through web browser settings. Detailed information on changing Cookie settings and their manual deletion in the most popular web browsers is available in the help section of the web browser and on the following pages (just click on the given link):

• in Chrome browser

• in Firefox browser

• in Internet Explorer browser

• in Opera browser

• in Safari browser

• in Microsoft Edge browser

7.9. The Administrator may use Google Analytics, Universal Analytics services provided by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland) in the Online Store. These services help the Administrator conduct statistics and analyze traffic in the Online Store. The collected data is processed within these services to generate statistics helpful in administering the Online Store and analyzing traffic in the Online Store. These data are aggregated. By using the above services in the Online Store, the Administrator collects data such as sources and medium of acquisition of visitors to the Online Store, their behavior on the Online Store's website, information about devices and browsers they use to visit the site, IP and domain, geographic data, and demographic data (age, gender) and interests.

7.10. It is possible for a person to easily block the sharing of information about their activity on the Online Store's website with Google Analytics – for this purpose, one can, for example, install a browser add-on provided by Google Ireland Ltd. available here: https://tools.google.com/dlpage/gaoptout?hl=pl.

7.11. In connection with the possibility of the Administrator using analytical and advertising services provided by Google Ireland Ltd. in the Online Store, the Administrator indicates that full information about the principles of data processing of visitors to the Online Store (including data saved in Cookies) by Google Ireland Ltd. is available in the privacy policy of Google services available at the following web address: https://policies.google.com/technologies/partner-sites.

8. FINAL PROVISIONS

8.1. The Online Store may contain links to other websites. The Administrator encourages you to familiarize yourself with the privacy policy established there after transitioning to other websites. This privacy policy applies only to the Administrator's Online Store.

Date of last update: May 1, 2025